Privacy Policy

1. The Company specifies the purpose of use of personal information, considering the content and scale of its business, and obtains and uses personal information within the necessary scope to achieve that purpose by appropriate means.
2. The Company will not handle personal information beyond the scope necessary to achieve the specified purpose of use (use for unintended purposes) when obtaining and using personal information.
   Additionally, appropriate management measures will be implemented to prevent such unintended use.
3. The Company complies with laws, government guidelines, and other norms regarding the handling of personal information.
4. The Company takes organizational, human, physical, and technical safety measures to appropriately manage the personal information it acquires and to prevent and correct any leakage, loss, or damage of personal information.
5. The Company establishes a contact point to respond to complaints and consultations regarding the handling of personal information and responds within a reasonable period and scope.
6. The Company continuously improves its Personal Information Protection Management System through planning, operation, inspection, and review.

Public Disclosure

[1] Disclosure Regarding Purposes of Personal Information Usage

Our company will use the obtained personal information only within the necessary scope for the following operations, and will not use it for any other purposes. If we change the purpose of use, we will either notify the individual of the new purpose or publicly announce it.

1. Personal information entrusted to us as part of outsourced operations (IT solutions, SI solutions, network infrastructure, web design, outsourcing, overseas staffing services, offshore development, domestic lab development, IT schools, web management services) will be used for the execution of those operations.
2. Personal information obtained during the purchase or use of our products and services will be used to fulfill contractual rights and obligations and to provide information about our products, services, and events.
3. Personal information obtained when procuring goods or services from external sources will be used to fulfill contractual rights and obligations.
4. Personal information from participants and attendees at events hosted or exhibited by our company will be used to provide information about services and related events.
5. Personal information from individuals applying for recruitment or requesting recruitment-related information will be used for the recruitment selection process.
6. Personal information obtained from publicly available sources, such as books or websites, will be used for promoting all of our products, services, and events.
7. Personal information of visitors to our company will be used for security purposes.
8. Personal information from individuals contacting our company will be used to confirm and respond to inquiries.
9. Personal information obtained with the individual’s consent for a specific purpose will be used for that stated purpose.
10. Skill sheets obtained by our company will be used for selecting suitable candidates for software development.

*Note: Except for information under point 1, the rest constitutes personal data retained by our company.*

When we directly receive personal information in writing, we will specify the purpose of use at that time. However, the following cases are exceptions:

1. When notifying or disclosing the purpose of use may harm the life, body, property, or other rights or interests of the individual or a third party.
2. When notifying or disclosing the purpose of use may harm our company’s legitimate rights or interests.
3. When cooperating with national or local governmental agencies in legal procedures, and notifying or disclosing the purpose of use may interfere with those duties.
4. When the purpose of use is obvious from the circumstances of acquisition.

[2] Disclosure Regarding Provision of Personal Information to Third Parties

Our company will appropriately manage the obtained personal information and will not provide it to third parties without prior consent from the individual.
However, the following cases are exceptions:

1. When required by law.
2. When it is necessary to protect a person’s life, body, or property, and obtaining consent is difficult.
3. When it is necessary to promote public health or the sound development of children, and obtaining consent is difficult.
4. When cooperating with national or local governmental agencies in legal procedures, and obtaining consent may interfere with those duties.

[3] Security Measures for Retained Personal Data

[4] Procedures for Requests Related to "Notification of Usage Purpose, Disclosure, Correction, Addition or Deletion of Content, Suspension of Use, Deletion, Suspension of Provision to Third Parties, or Disclosure of Records of Third-Party Provision" (Hereinafter Referred to as "Disclosure, etc.") for Retained Personal Data

If an individual wishes to request disclosure, etc., of their retained personal data, please contact our company’s office, and we will respond promptly within a reasonable range. Please note that a handling fee of 1,000 yen (tax excluded) will be charged for requests regarding notification of usage purpose and content disclosure.
*Additional fees may apply if special disclosure or notification methods are requested.*
Contact: Please reach out to the below [Inquiries Regarding Personal Information Protection].

The procedure for disclosure, etc., is as follows:

1. For requests related to disclosure, correction, or suspension of use, etc., of personal data based on the Personal Information Protection Act, please contact our personal information consultation office.
2. Upon confirming your request, our personal information consultation office will send you the prescribed application form according to your request.
3. Please fill in the required information on the application form, and mail it along with a copy of a public certificate (e.g., driver's license, resident card) that verifies your identity.
4. We will confirm the contents of the submitted documents and send a response form based on your request.
5. A handling fee of 1,000 yen (tax excluded) will be charged for requests regarding notification of usage purpose and content disclosure. However, additional fees may apply if special disclosure or notification methods are requested.

1. When it may harm the life, body, property, or other rights or interests of the individual or a third party.
2. When it may significantly impede the proper execution of our company’s business operations.
3. When it would violate other laws or regulations.

[5] Inquiries Regarding Personal Information Protection Policy, and Questions, Consultations, Opinions, and Complaints Regarding the Handling of Personal Information

[6] About the Authorized Personal Information Protection Organization

[7] Personal Information Protection Manager

Basic Policy on Proper Handling of Specific Personal Information

[1] Compliance with Relevant Laws, Guidelines, etc.

[2] Purpose of Use

The Company will use the provided Specific Personal Information, etc., for the following purposes:

• Preparation of income tax withholding slips
• Processing of Declaration of Exemption for Dependents, Declaration for Deductions for Insurance Premiums, and Declaration for Special Exemption for Spouses
• Preparation of salary payment reports
• Preparation of notifications regarding changes in salaried employees for special tax collection
• Preparation of applications for switching to special tax collection
• Preparation of retirement income tax withholding slips and special tax collection slips
• Preparation of separate payment statements for recipients of retirement allowances, etc.
• Processing of declarations related to retirement income
• Preparation of documents related to property formation housing savings and property formation pension savings
• Preparation of documents related to health insurance
• Preparation of documents related to employee pension insurance
• Preparation of documents related to National Pension Insurance Category 3 insured persons
• Preparation of documents related to employment insurance

• Preparation of income tax withholding slips
• Preparation of payment statements for compensation, fees, etc.

• Personal numbers of officers and employees, and their dependents, along with names, dates of birth, gender, addresses, phone numbers, employee numbers, dependents' personal numbers, basic pension numbers, and employment insurance insured person numbers, etc., managed with personal numbers
• Personal numbers and information managed with personal numbers, such as names, dates of birth, gender, addresses, phone numbers, and email addresses, obtained for personal number-related operations concerning individuals other than employees

[3] Safety Management Measures

[4] Handling of Outsourcing

[5] Continuous Improvement

[6] Disclosure of Specific Personal Information, etc.

The Company will respond without delay to requests for disclosure of Specific Personal Information, etc., from the individual or their agent, except in the following cases:

1. When it may harm the life, body, property, or other rights and interests of the individual or a third party
2. When it may significantly impede the proper execution of the Company’s business operations
3. When it would result in a violation of laws or regulations

[7] Contact for Basic Policy on Proper Handling of Specific Personal Information and Inquiries or Complaints

For inquiries or complaints regarding the contents of the Company’s basic policy on proper handling of Specific Personal Information, or the handling of Specific Personal Information, etc., please contact the following: